Privacy Policy

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Privacy Policy of www.jkg-transport.eu

To ensure the protection of our clients’ privacy, we have developed this Privacy Policy document, which aims to fulfill the information obligation under Articles 13 and 14 of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data (hereinafter “GDPR”). In this Privacy Policy, we explain how and why we process personal data and outline the rights of individuals whose data we process in connection with our activities.

§ 1

Personal Data Administrator

The Personal Data Administrator is JKG Transport – Spedition Sp. z o.o., Janowo 2A, 86–070 Dąbrowa Chełmińska. Contact with the Administrator:

  • By email: biuro@jkg-transport.eu;

  • By mail: JKG Transport – Spedition Sp. z o.o., Janowo 2A, 86–070 Dąbrowa Chełmińska;

  • By phone: 883 977 777 (Mon–Fri: 9:00–20:00, Sat: 9:00–15:00).

§ 2

Purposes and Legal Bases for Data Processing

Personal data is processed for the following purposes:

  1. Preparing offers for transport and pilotage services by JKG Transport – Spedition, pricing, and responding to inquiries regarding our services. The legal basis for such processing is the need to take action at the request of the data subject prior to entering into a contract (GDPR Art. 6(1)(b)).

  2. Concluding and executing a contract. The legal basis for such processing is the necessity of processing data to perform the contract (GDPR Art. 6(1)(b)).

  3. Fulfilling legal obligations imposed on the Administrator under tax and accounting regulations. The legal basis for such processing is the legal obligation imposed on the Administrator (GDPR Art. 6(1)(c)).

  4. Establishing, asserting, or defending against claims. The legal basis for such processing is the legitimate interest of the Administrator in pursuing or defending claims (GDPR Art. 6(1)(f)).

  5. Proper execution of an order/service. The legal basis for such processing is the legitimate interest of the Administrator in verifying the reliability of the contractor–client or carrier (GDPR Art. 6(1)(f)).

  6. Presenting the activities of the organization through websites and social media. The legal basis for such processing is the legitimate interest of the Administrator (GDPR Art. 6(1)(f)).

§3

Categories of Data Collected During Service Provision

During the execution of transport services, we process the following data:

Data necessary for order execution: full name, company name, address of the registered office, tax ID number, email address, phone number, ID card number, driver’s license number, passport number, vehicle registration number, and delivery address.

The above represents the maximum scope of data we may process. However, following the principle of data minimization, we strive to process only the data necessary to fulfill the purpose of the service.

§4

Processing Personal Data via Social Media

To reach the widest possible audience and present our activities, as well as maintain relations with you, we operate social media profiles where we share updates about our projects. By liking our fan page, commenting on, or sharing our posts, we may collect your nickname/full name, profile picture, and other information contained on your social media profile, as well as information shared in private messages sent to us. We do not combine data obtained through social media with other data you provide via different channels unless you send us a private message including contact details, such as an email address, for further communication. We do not share your data with third parties; however, social media administrators may process your data according to their terms and privacy policies. We encourage you to review the following:

The legal basis for such processing is the legitimate interest of the Administrator in maintaining relations with users interested in our services and responding to private messages.

If you wish to maintain the confidentiality of messages sent to us, we encourage you to use the email addresses and phone numbers listed on our website www.jkg-transport.eu. Using these channels ensures full control over the confidentiality and access to the shared information.

§5

Retention Period for Personal Data

  1. Personal data processed in connection with the provision of services is retained for the duration of the contract and, after its completion, for a period of 5 years from the end of the calendar year in which the VAT invoice was issued.

  2. Data processed to respond to inquiries submitted via contact forms or email is retained for 6 months after the correspondence ends.

  3. Data processed in connection with defending against claims is retained until the expiration of potential claims arising from the concluded contract.

  4. Personal data processed based on consent, such as the image of individuals used for marketing purposes, is retained until the consent is withdrawn by the data subject. Consent can be withdrawn at any time by contacting us via email: biuro@jkg-transport.eu.

§6

Recipients of Personal Data

Recipients of personal data include:

  1. Carriers cooperating with us to provide services.

  2. Subcontractors who manage and maintain IT systems used by us.

  3. Customs agencies.

  4. Entities issuing permits for oversized transport.

  5. Entities piloting oversized transport.

  6. Accounting service providers working for the Administrator.

  7. Entities cooperating in the execution of the ordered service/transport.

We have appropriate agreements in place with partners to whom we must disclose personal data for the purpose of fulfilling orders/transport, ensuring the protection of your privacy and personal data.

In cases where the ordered service requires service execution to or through a third country, your personal data will be transferred to that country to fulfill the transport/piloting service under GDPR Article 49(1)(b-e):

  • The transfer is necessary for the performance of a contract between the data subject and the administrator or for implementing pre-contractual measures at the data subject’s request.

  • The transfer is necessary for the conclusion or performance of a contract concluded in the interest of the data subject between the administrator and another natural or legal person.

  • The transfer is necessary for important reasons of public interest.

  • The transfer is necessary for the establishment, exercise, or defense of legal claims.

§7

Information on Links to Other Websites

Our website may contain links to other websites. We cannot be held responsible for their content or the privacy and data protection practices they implement. We encourage you to review the privacy policies and terms of service of any linked websites.

§8

Rights of Data Subjects

Individuals whose data we process have the following rights:

  • Access to data: You may request information about the personal data we process about you, including a copy of the data.

  • Rectification of data: You have the right to request correction of your data if it is incorrect.

  • Erasure of data (right to be forgotten): You have the right to request the deletion of your personal data if:

  1. The data is no longer necessary for the purposes for which it was collected or otherwise processed.

  2. You have withdrawn your consent, and there is no other legal basis for processing.

  3. You object to the processing, and there are no overriding legitimate grounds for processing.

  4. The data has been processed unlawfully.

  5. The data must be deleted to comply with a legal obligation under EU or member state law.

  • Objection to processing: If we process your data based on legitimate interest, you may object to the processing at any time.

  • Data portability: If processing is based on consent or contract and carried out by automated means, you have the right to receive your data in a structured, commonly used, and machine-readable format and to request its transfer to another administrator, where technically feasible.

  • Withdrawal of consent: You may withdraw consent at any time by contacting us via email: biuro@jkg-transport.eu. Withdrawal does not affect the lawfulness of processing carried out before withdrawal.

  • Filing a complaint: You may file a complaint with a supervisory authority if you believe your data protection rights are being violated.

Supervisory Authority:

Personal Data Protection Office

Stawki 2

00-192 Warsaw

www.uodo.gov.pl

§9

How We Protect Personal Data

Respecting your right to privacy and personal data protection, we take special care to safeguard your interests, rights, and freedoms. Specifically, we ensure that:

  • We follow ISO 27000 international standards for information security to ensure data safety.

  • We minimize the scope of personal data collected to what is necessary for the specified purpose.

  • We process data lawfully and ensure data is collected for legitimate purposes.

  • We have agreements in place with data processors to ensure data protection.

  • We regularly test and measure implemented security measures to protect personal data.

§10

Necessity of Providing Personal Data

Providing personal data when using our services is voluntary. However, failure to provide necessary data may result in the inability to use our services. The data is essential for proper service execution, transaction documentation, and verifying client reliability.

§11

Profiling and Automated Decision-Making

The administrator of the website www.jkg-transport.eu does not profile users’ personal data or subject them to automated decision-making processes. However, this may be done by Google.

Our website uses cookies and similar technologies. These files are stored in the local memory of your device to enable the use of all website functionalities. Cookies do not alter the settings of your devices or store confidential information about you.

Users of the website www.jkg-transport.eu can selectively choose the cookies that will be loaded onto their devices by categorizing them. By clicking on the description of a specific category of cookies, users can see which tools from that category are used on our site, along with their functions, providers, and storage duration on the user’s device. We also suggest reviewing the privacy policies of Google and YouTube, which are providers of cookies and similar technologies.

The administrator of the website www.jkg-transport.eu uses tools such as Google Analytics, Google AdWords, and Google AdSense, provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA:

  • Google Analytics: This analytical tool collects information about user visits to the site, such as subpages viewed, time spent on the site, and transitions between subpages. These data may be used for analytics but are not utilized for marketing activities.

  • Google AdWords: This remarketing tool uses cookies provided by Google LLC for Google AdWords services. Within the cookie settings, you can decide whether to allow the Administrator to use Google AdWords tools.

  • Google AdSense: This advertising network tool uses cookies provided by Google LLC for Google AdSense services. Within the cookie settings, you can decide whether to allow the Administrator to use Google AdSense tools for your case.

You can prevent the recording of data collected by cookies regarding your use of the website www.jkg-transport.eu by Google, as well as the processing of these data by Google, by installing a browser plugin available at the following address: https://tools.google.com/dlpage/gaoptout.

Details about data processing within Google Analytics can be found at: https://support.google.com/analytics/answer/6004245.

How Google uses data from sites and apps that use our services – Privacy & Terms – Google: https://policies.google.com/technologies/partner-site.

The administrator of the website www.jkg-transport.eu uses marketing tools such as Facebook Pixel to target personalized ads to Facebook users. This involves the use of cookies and other technologies by Facebook. Within the cookie settings, you can decide whether to allow the use of Facebook Pixel.

Additionally, to block, restrict, or delete cookies from the www.jkg-transport.eu website, you can use your browser settings.

Guides on managing cookies in various browsers:

If you need further assistance, feel free to reach out!